Brickfield Education Labs

Introduction

This HSA Query plugin enables an institution to collect and maintain enquiries from the public about signing up for participation in an online course.

 

It provides an easy to access form for registering to the online programme, which crucially does not require a login.

 

Additionally, for administrators, there is a dedicated, easy to use, interface to manage both new and archived enquiries as entries.

 

The administrator can process, edit, and archive each entry independently of another. The archived entries are managed separately and can be unarchived when necessary.

Administration

This section is for the administration of the HSA Query local plugin.

Version Support

This plugin is supported for Moodle versions 3.9, 3.11, 4.00, 4.01, 4.02, and 4.03.

Deployment

To install the HSA Query local plugin (local_hsa):

  1. Unzip and copy the hsa folder into Moodle’s local/ folder.
  2. Go to Site administration > Notifications to install the local plugin.

 

Further installation instructions can be found on the Installing plugins Moodle documentation page.

Configurations

The configurations for the HSA Query local plugin are:
  • Email for notifications – User email to receive notifications of new enquiries.
  • Enrol to course – Enrol registered users as a non-editing teacher to this course.
  • Award this badge – Award this master badge to registered users.

Copyright and funding

This plugin has been developed, maintained, and is copyrighted by Brickfield Education Labs. The funding for this plugin was provided by the Health & Safety Authority in Ireland, or HSA.

Usage as Site administrator

This involves managing the new and archived enquiries, or entries, to the HSA online programme. New entries can be added manually in the administration interface, if necessary. Each entry can be processed, edited, and archived independently of each other.

 

Once an entry is archived, it will no longer appear in the new entries table but instead the archived entries table. All archived entries can be set to new again if necessary.

Adding an entry

To add an entry:

  1. Go to Site administration.
  2. Click the General tab, if not on it already.
  3. Scroll down to the HSA section.
  4. Click the HSA registrations entries link.
  5. Click the Add new entry button.
  6. Add the relevant details to the registration form.
  7. Click the Save changes button.

New entries

To access the “New entries” page:

  1. Go to Site administration.
  2. Click the General tab, if not on it already.
  3. Scroll down to the HSA section.
  4. Click the HSA registrations entries link.

 

The “New entries” page displays:

  • New entries – The New entries table, with the main results content.
  • Archived entries – The button to access the archived entries page.
  • Add new entry – The button to access the registration page.

 

The New entries table displays the following for each entry:

  • School Name – The school name.
  • School Address – The school’s street address.
  • Contact Name – The contacts name.
  • Contact Email – The email for the school’s contact.
  • Contact Phone – The number of the school’s contact.
  • Number of Students – The number of students doing the programme.
  • Delivering HSA Programme? – Yes or No for if the programme is being delivered.
  • Date – The date the entry was created.
  • Edit – The actions for the entry.
    • Process entry,
    • Archive entry,
    • Edit entry.
The New entries page with a table, and the two buttons Archived entries and Add new entry. The table has one row per entry with nine columns: school name, school address, contact name, contact email, contact phone, number of students, Delivering HSA Programme?, Date, and Edit.

Processing an entry

To process an entry:

  1. Locate the entry in the New entries table.
  2. Click the Process entry icon in the entry’s row.

Editing an entry

To edit an entry:

  1. Locate the entry in the New entries table.
  2. Click the Edit entry icon in the entry’s row.
  3. Edit the relevant entry details.
  4. Click on Save changes.

Archiving an entry

To archive an entry:

  1. Locate the entry in the New entries table.
  2. Click the Archive entry icon in the entry’s row.

Archived entries

To access the “Archived entries” page:

  1. Click the Archived entries button on the New entries page.

 

The “Archived entries” page displays:

  • Archived entries – The Archived entries table, with the main results content.
  • New entries – The button to access the new entries page.
  • Add new entry – The button to access the registration page.

 

The Archived entries table displays the following for each entry:

  • School Name – The school name.
  • School Address – The school’s street address.
  • Contact Name – The contacts name.
  • Contact Email – The email for the school’s contact.
  • Contact Phone – The number of the school’s contact.
  • Number of Students – The number of students doing the programme.
  • Delivering HSA Programme? – Yes or No for if the programme is being delivered.
  • Date – The date the entry was created.
  • Edit – The “Set entry to new” button.

Setting an archived entry to new

To set an archived entry back to new:

  1. Locate the entry in the Archived entries table.
  2. Click the Set entry to New icon in the entries row.